Project Administrator's Guide: Using "Edit"

Overview of
editing tools
"You have Three
Editor choices" 
Toolbar Undo my mistake! Insert Hyperlink Insert Image Insert Table Help!

Overview of editing tools


  • Whenever you are logged in as administrator, you can click "Edit this page!" on any page of your website and use the editing tools there to change or restructure your page.
  • Note:  The Results Page and the Patriarch Page have an Upload HTML File tool that is very easy to use, and is recommended for long pages.  (See the Upload HTML File instructions.)
  • An editing page appears when you click the "Edit this page" link on the top of each page of your project's website. 
  • The editing box shows the web page as it appeared on the old version of our site, prior to July 2008, or the custom text you have created on the new site.  Each project web page on this new version of the site is automatically set to display the new Default Text.  You have the option of using the Default text, your old web page text, a combination of both, or a completely new edition of your page.
  • Editing Instructions called "Hints for Admin" appear at the bottom of the page when you click "Edit this page!"
  • It is a good idea to make a copy of the page and paste it into a Word Document before you begin editing, so if the worst happens and you lose some or all of the text, you will have a way to start again.  You can also open two browsers, for example Internet Explorer and Firefox, and then you'll have a copy of the page on the other browser.  It also helps you to see how the page displays in other browsers.
  • Note - if you leave the page you are editing without clicking "Save and Publish", you will lose all your edits!!! 


For each of your project pages, you have three choices.

You will see these choices when you open the "Edit this page" screen:   "Page Display Options".  Here is an explanation of each of the choices:

  • "Custom:  display your own custom text.  You may edit this text in the field below"
    • The page that will display in the editing box is the page as it appeared before July 2008 or as you have created it in the time since.
    • If you want the webpage page to appear as it does in the editing box, select this box.
    • If you wish to make any changes, make your edits using the tool bar across the top of the edit box
    • Scroll down below the text box and click on the "Save and Publish" button just above "Hints for Admin"
    • Note - if you leave the page you are editing without clicking "Save and Publish", you will lose  all your edits !!! 
  • "Default:  use provided generic template."

    • World Families provides a default text with generic information about the project and its pages. 
    • This "Default Text" is automatically displayed until you change the setting by selecting "Custom: display your own custom text"
    • If you would like to use this "Default Text" which we supply for you project's webpage, select "Default:  use provided generic template"
    • Scroll down below the text box and click on the "Save and Publish" button just above "Hints for Admin"
    • The "Default Text" will appear on the project's web page.
  • If you would like to use some of the "Default Text" and add your own text to it, here's how:

    • Go to the web page you want to edit.
    • Copy (control c) the default text as it appears of the page of your website.
    • Click on "Edit this page!"
    • Select "Custom:  display your own custom text.."
    • Click on the "Select All" symbol in the tool bar (middle of top row) and hit the delete button if you want to delete all the old text from the box, or just delete the parts you don't want.
    • Paste (control v) the Default Text into the editing box.
    • Make any edits you would like using the tool bar across the top of the edit box, using your own text and any parts of the Default Text you would like to use.
    • When you are satisfied with the page, scroll down and click "Save and Publish"  - and you now are using your custom version of our default page.
    • Note - if you leave the page you are editing without clicking "Save and Publish", you will lose  all your edits !!!
    • The Patriarch Page and the Results Page have the "Upload HTML File" feature, so that you can make your own HTML file and upload it to be viewed on the web page.  (See Upload HTML File for instructions)
  • Learning to Using the Editing Tools in the tool bar.

    • The "Undo" arrow is your best friend--it will take you back, step by step, through your editing process, so you will be able to retrieve any steps you lost and go back to a previous version.  (However, if you leave the page you are editing without clicking "Save and Publish" you will lose all your edits.) The "Undo" Arrow is the in the top row of the tool bar, the arrow curving to the left.   If you wish to abandon all your edits and go back to the original version of the text before you began editing,  just click on the "back" button on your browser screen.
    • Insert a hyperlink   Highlight the word of phrase on your page that you want to make into a link to another page.  Click on the chain symbol (above) and put the url of the page you are linking to in the blank for the url.  If you are linking to a page on the Worldfamilies website, delete everything in the url from the www.worldfamilies to the slash /.  This will change the type (protocol) for the link to <other>.  Click OK, and you have made a link.
    • Insert an image  You may display images (photos) on your project's web pages, as long as they are stored somewhere on the internet.  If you have photos you would like to display on the project's web pages, but do not have them saved as a file on the internet, there are a number of websites that will do this for you.  If you use Picasa or Shutterfly or one of the other photo services, you can upload your photos to a web album.  Then each photo in the album will have a url so that you can insert it into your webpage.
      Here's how to do it: 
      Save the photo as a jpg, gif, or png file on your computer. 
      After you have successfully uploaded your photo(s) to the web, you can open a second browser to take you to your project pages at 
      Click on "Edit this page".
      Place your curser on the place in the edit box where your would like the photo to appear.
      Then go up to the tool bar and find the image for Insert/Edit Image (above)
      Go back to your first browser and copy the url of the photo you uploaded.
      Paste the url in the box for url. 
      You can choose the width and height of the photo (start with 200 for the width, save it, look at the photo, and then adjust until you get it the size you want.)
      If you want text to appear next to the picture, be sure your have placed the curser where you want the top of the photo to appear next to the text.  Then click on Alignment and choose "left" or "right".
      Click OK , and when you are satisfied with the placement and size of the photo, Save and Publish the page
      To change anything about the photo, place your cursor on the photo, right click, select image properties, and you can change any of the settings.
      If you've never done this before, you may have to play with it several times to get the photo looking the way you want. 
    • Insert a table.   Place your curser in the spot in the text where you would like a table.  Click on the icon shown above.  Choose the number of rows and columns you want for your table.  It may be easier to change the width to percent instead of pixels and choose how big you want the table.  (100 per cent would be all the way across the page.)  Click OK when you have made your choices.  Then you can place text or whatever you like in the table cells.  To change anything on the table, place your curser on the table, right click your mouse.  Then click on  "Table Properties"    If you want to change just one cell, place the curser in the cell, right click, then click on "Cell" and then "Cell Properties".  If you want to delete the whole table, right click, then click on "Delete Table".  
    • Use "shift-enter" to move the text down one line when you are trying to create a block of text without adding a new bullet point. (Example:  Adding a space between two pedigrees)
    • When trying to remove extra space between lines on the page, try this trick:  left click on your mouse, starting at the end of the line above the extra space, and drag the curser down to the next line.  Doing this will make any extra blocks of formatting show as black blocks or lines.  You can then delete them to remove the space.  If the text below jumps up too far (for example, it appears on the last line of the text above) hit the Undo arrow, go back and try again.
    • If you can't find the symbol on the toolbar that you are looking for, hold your curser on each symbol and words will appear to tell you what that symbol represents. (For example, holding your curser on the symbol that shows lines with an arrow pointing right will show you the words “Increase Indent”—a tool you will use on the Patriarch page.)  Click here for an explanation of the tools and symbols on the toolbar.